membership renewals open may 1

Each OAVT membership expires annually on May 31.

Important Dates
May 1
Membership Renewals Open
June 1
Beginning of annual OAVT Membership
July 31
Last day to renew without penalty

Late fee of $50 is applied to all renewals processed after this date
August 1
Memberships that have lapsed are suspended

Payment Methods and Processing Times

Each member of the OAVT is required to process their renewal online through the Member Portal regardless of payment method. 
Processed online during membership renewal: 

A member that pays by credit card during the online renewal process, the payment is immediately applied to their invoice.

Group Payments

Credit cards provided to the OAVT for processing (Example: An employer paying for a group of memberships) take 14 days to be processed.

Processing Time: 14 business days (from when payment is received at the OAVT’s office)

Cheques can be made payable to The OAVT and mailed to:

The OAVT

107-100 Stone Rd W

Guelph, ON N1G 5L3

Processing Time: 14 business days (from when payment is emailed)
  1. At the payment step, select “Cheque” as the payment method.
  2. Click on the Invoices & Receipts section of the member portal and take note of the invoice number associated with your membership renewal.
  3. Send your e-transfer to verna@oavt.org and include your invoice number in the note/memo section. A password is not required as the OAVT is set-up to automatically accept e-transfers.
  4. You will receive an automatic notification that the funds have been deposited into the OAVT’s account.
  5. Once processed by the OAVT, the payment will be applied to your invoice. This can take up to 14 business days.
Processing Time: 14 business days (from when payment is received)

Group payments are available to employers that wish to pay for several OAVT members in one payment.

The OAVT member must:
  1. Log in to the Member Portal and begin their online renewal.
  2. At the payment step, select “Cheque” as the payment method.
  3. Click on the Invoices & Receipts section of the member portal and take note of the invoice number associated with your membership renewal. Note: You may also need to print a copy of this invoice for your employer.
The Employer must:
  1. Download the OAVT Group Payment form.
  2. Complete all of the fields for each member, including: full name, membership number, invoice #, date the member renewed, total amount of the member’s renewalNote: Failure to provide complete information may result in further processing delays.
  3. Submit the form by fax to: 519-836-3638. Note: For cheque or e-transfer payments, processing times are based on when payment is received by the OAVT.

Frequently Asked Questions

The OAVT has compiled the most common questions, and their answers, in an easy-access resource for members and employers. Use the links below to quickly access a topic.

General FAQs

If your membership is currently suspended due to incomplete CE, you will need to satisfy your CE requirements before being able to process your renewal. If you are unable to satisfy your CE requirements prior to August 1, the late payment fee of $50 + HST will be applied to your renewal.

If you have logged into your account and do not see the Renew button,  your account is currently suspended due to either/or/both past dues owed or incomplete CE.  Please contact Verna at verna@oavt.org in order to make arrangements to get your account back in good standing. 

A copy of your receipts and invoices is available in the OAVT’s membership portal under the “Invoices & Receipts” menu. Step-by-step instructions can be found below:

By Laptop/desktop:

  1. Go to the OAVT website & log in
  2. Scroll down the left-hand column
  3. Click on ‘invoices & receipts’
  4. Click on ‘review’ of the invoice you want
  5. Click on ‘print’ icon
  6. When print info comes up – either print invoice or choose ‘save as pdf’

By phone:

  1. Go to the OAVT website & log in
  2. At the dashboard, click on the menu bars in right corner
  3. When side menu opens, scroll down to ‘invoices & receipts’
  4. Invoices will show – click on ‘review’
  5. Depending on your phone – use your icons showing on the top to ‘share’, or ‘more’ options to download, copy, email to yourself or employer etc.
  • Log in to the Member Portal
  • From the side menu, select ‘Membership Renewal’ under the Renewals and Requests heading. 
  • Click on the green ‘Start Renewal’ button
  • Confirm your contact information and make sure the details are up to date.
  • Complete the Declarations page.
  • Save your responses and continue to payment.
  • Select your method of payment and follow the instructions to process your payment. You can pay by credit card, cheque or e-transfer.
    NOTE: Payments by cheque, e-transfer or group payments are not able to be applied immediately due to processing time which can take up to 10 BUSINESS days for individual payments and 14 BUSINESS days for group payments.
  • Once you have completed your renewal you will receive a confirmation email.

If this is your first time logging into your account in the new member portal, you will need to activate your account first.
Follow these steps to activate your account.
Once you have followed the steps you will be able to sign in and renew your membership.

Am I elligible for a reduced fee?

If you are concerned about paying for your dues, please contact the OAVT’s Finance Manager, Verna, at Verna@oavt.org to discuss your situation.

An RVT or Pending member taking a leave of absence from their place of employment, of greater than 6 months but less than 1 year, is entitled to apply for a reduction in annual dues for one (1) membership year (Reference: OAVT By-Laws, Article 6.6.6).

If you have already paid membership dues for the current year, any applicable discount will be reflected in the subsequent year.

Reduced dues applications can be submitted through the OAVT member portal and must be accompanied by supporting documentation.

An RVT or Pending member in good standing can apply for a reduction in dues based on the criteria outlined in the OAVT by-laws.

Each reduced dues request requires documentation to be uploaded before the request can be submitted.

How to apply for reduced dues
  1. Login to the member portal and select Reduced Dues Application from the left-hand menu. 
  2. Select the type of leave you will be taking and answer the subsequent questions and upload your documentation.
  3. Once processed by the OAVT staff, you will receive an email regarding your request. If your request has been approved, you can complete your membership renewal online and the reduced price will be automatically applied.

The processing time for reduced dues requests is 10 business days.

Yes, CE requirements must still be satisfied.

A leave from work or reduction in membership dues does not automatically include either a credit exemption or reduction.

The processing time for reduced dues requests is 10 business days.

If you submitted a reduced dues request and received a confirmation email, your submission has been received and will be processed in the order it was received. If you have not heard back from the OAVT staff, please check your junk email.

If further information is required to process your request, this will lengthen the processing time.

Employer Payments

That’s great! Your employer can absolutely pay for your membership dues. You will need to still process your own online renewal to confirm your contact information and complete the declarations page. Select ‘cheque’ as the payment option. This will generate an invoice for your membership which you can provide to your employer. 

Your employer can then pay your membership dues online by credit card after you give them permission to access your account online  or by offlinpayment by credit card/E-Transfer or cheque.  Payments can be done by a group payment for all the employees or by individual membership payment.  They will need to fill out the group payment form  and will need your name, and Member ID number, invoice #, date of when you renewed & amount for your renewal.  It is important to fill out all the information or there will be further delays in processing the payments.

If your employer wants to pay for several staff at the same time they can complete the Group Payment Form. Each staff will still need to follow the renewal instructions as outlined above.

Credit card information should not be provided by email due to security. An alternative is to complete the form without the credit card information and contact Verna at verna@oavt.org  to set-up a time to call in with the credit card information.

No, if your employer is paying by cheque, please include the form with the cheque payment. For e-transfers, the form can be emailed to verna@oavt.org once the transfer has been completed. 

Payments that are not processed online by credit card during the renewal process are considered offline payments. These payments take time to process once the funds are received (to verify the amount and confirm the invoice that they should be applied to). Processing time for offline payments is 14 business days. 

To avoid additional delays, each member should ensure they have completed their membership renewal online in their individual member account.

Payment Deadlines and Late Fees

The OAVT’s by-laws indicate that you have 60 days from June 1st to pay your dues. If you have completed your renewal online and payment has not been received by July 31, your renewal will be void. Any membership that has not been renewed and paid by July 31 will be Suspended as of Aug 1.

Renewals processed on or after August 1st are subject to a $50 late payment fee.

A late payment fee of $50 + HST is applied to all renewals as of August 1.

If you have logged into your account and do not see the Renew button,  your account is currently suspended due to either/or/both past dues owed or incomplete CE.  Please contact Verna at verna@oavt.org in order to make arrangements to get your account back in good standing. 

If you want to pay your dues via e-transfer select ‘Cheque’ as the payment method.
Once you have renewed online, you can send the funds to the Finance Manager’s email address:  verna@oavt.org through your personal online bank account.  In the notes/memo, please put in you invoice number.  A confirmation email will be sent that the deposit has been made to the OAVT general account.  We have no access to change where the funds are going so rest assured that the funds will be going to the company account.  Your invoice will be marked paid and your profilwill updated within 10 business days. 

By Laptop/desktop:

  1. Go to the OAVT website & log in
  2. Scroll down the left-hand column
  3. Click on ‘invoices & receipts’
  4. Click on ‘review’ of the invoice you want
  5. Click on ‘print’ icon
  6. When print info comes up – either print invoice or choose ‘save as pdf’

By phone:

  1. Go to the OAVT website & log in
  2. At the dashboard, click on the menu bars in right corner
  3. When side menu opens, scroll down to ‘invoices & receipts’
  4. Invoices will show – click on ‘review’
  5. Depending on your phone – use your icons showing on the top to ‘share’, or ‘more’ options to download, copy, email to yourself or employer etc.

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