Marketing & Administrative Assistant

Marketing and Administrative Assistant

This is a permanent full-time position reporting to the Marketing and Member Services Manager. The successful candidate will support the Marketing Manager in executing various campaigns and initiatives. Key responsibilities include creating and scheduling content for social media, maintaining the company website, assisting in the preparation of promotional materials, conducting market research, preparing communications and supporting company events. The ideal candidate will possess strong communication skills, attention to detail, and a collaborative spirit, with familiarity in digital marketing tools and graphic design. This role offers an opportunity to learn and grow within a dynamic industry.

Essential Duties & Responsibilities:

• Marketing:
  • Assist in the development and execution of marketing campaigns across various channels (social media, email, digital, print).
  • Help maintain and update the company website and social media profiles.
  • Create and schedule engaging content for social media platforms (Facebook, LinkedIn).
  • Collaborate with team members to brainstorm and develop new marketing strategies.
  • Conduct market research to identify trends and customer preferences.
    Communications:
  • Prepare drafts for internal and external communications.
  • Disseminate communications through email, website and newsletter platforms.
• Events:
  • Support the planning and execution of company events, trade shows, and webinars, including venue selection, logistics, and setup.
  • Coordinate with vendors, manage invitations, and oversee event materials to ensure a seamless experience for attendees.
• Administrative:
  • Provide administrative support, including managing marketing calendars, scheduling meetings, and maintaining project timelines as assigned by Marketing Manager.
  • Maintain organized records of marketing activities and performance metrics.
  • Participate in team meetings and contribute ideas for continuous improvement efforts in marketing.
• Executive Support and Assistance:
  • Assist the CEO in preparing for member appreciation meetings, board meetings, and town hall meetings.
  • Arrange and coordinate travel plans including flights, accommodation and car rentals as needed.
  • Manage and coordinate personal and professional tasks, including procurement of gifts and items as needed.
• Other:
  • Demonstrate our company values in their daily work—showing care and respect for others, acting with integrity, supporting our communities, and delivering service with excellence.
  • Commit to the organization’s mission of delivering the highest level of service to our member practices through the personal actions of people care.

Health & Safety

• Works in compliance with the Occupational Health & Safety Act.
• Conducts self with regard for safety of employees; is aware of safety and evacuation procedures.

Good manufacturing practices:

• Follow and understand all relevant Standard Operating Procedures with respect to Good Manufacturing Practices.

Skills and knowledge required:

• 5 years of direct experience in the veterinary field preferred.
• Previous experience in a marketing role or internship considered an asset.
• Strong written and verbal communication skills.
• Bilingual (English/French) language skills are an asset.
• Basic knowledge of graphic design tools (e.g., Canva, Adobe Creative Suite).
• Familiarity with digital marketing tools and social media platforms.
• Willingness to adapt to varying hours and travel requirements.
• Ability to work collaboratively in a team environment and manage multiple tasks effectively.
• Proven skill in establishing and maintaining professional networks and connections.

Schedule: Monday to Friday 8:30am to 5pm

Location: Hybrid: approximately 2-3 days per month onsite at our St. Marys location.

How to Apply: Please apply online with your cover letter and resume at:
https://vpcl.bamboohr.com/jobs/?source=bamboohr

Application Deadline: June 26th, 2025