Administrative Assistant

Canadian Animal Rehab Services is a company located in the Newmarket area providing mobility devices for animals with short or long term joint, spinal and other injuries. We have a part time OR job share Administrative Assistant opportunity available.  Hours are negotiable.    Over and above the skills required the right person MUST love animals, have a reasonably flexible work schedule, MUST be very reliable with a dedicated work ethic.

Administrative Assistant Responsibilities

·         Set up patient charts for clients physically and digitally

·         Set up of invoicing for services using Quickbooks

·         Preparation of take-home patient documentation

·         Maintains physical and digital filing systems.

·         Preparation of shipping documentation

·         Answer phone queries and take messages where applicable

·         Respond to email queries and correspondence

·         Prepare letters, reports and other documents as required.

·         Assist with preparation of accounting information including HST, Taxes

·         Inputs and updates information in databases and spreadsheets

·         Preparation of cost analysis as required

Skills Required

·         Familiarity with standard office platforms such as Microsoft Office (including Excel, Word) Quickbooks, Windows, Internet

·         Data management and entry skills

·         Accuracy and attention to detail

·         Clear and concise written and oral communications

·         Multitasking and flexibility required

·         Ability to handle the pressure of a busy schedule at peak times of the year

·         Interpersonal skills, professional and courteous demeanor, excellent phone and office etiquette

·         Familiarity with social media an asset·

·         Willingness to embrace learning new skills and appreciate the diversity of tasks that a small company can offer

·         Experience handling animals would be considered an asset

Tagged as: admin, part time, reception